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Brandywine Condominium Association
Activities Committee (Updated - April 2023)General: To function as the umbrella committee in the delivery of all Brandywine social, recreational, and cultural activities.
Purpose: To foster goodwill and enjoyment for residents of the Brandywine community from social, recreational, and cultural activities throughout the year.
Structure:
- President/Chair (and Co-chair optional)
- Secretary
- Treasurer
- These positions are voluntary. At the December meeting of the current
year, the officers to serve in the upcoming year are identified.
Duties and Responsibilities:
- President/chair (and co-chair optional)
• Prepares meeting agenda and presides over meetings.
• Hosts functions not presented by other committees.
• Ensures volunteers for set-up and clean-up of Activities' events.
• Provides input into Bugle and/or additional e-mail notices.
• Oversees update of newcomer activity booklet.
• Oversees/manages yearly calendar.
• Communicates with Community office staff.
• Facilitates scheduling conflicts with various other committees.
Approves monetary expenditures.
• Provides year-end summary for the Board.
**This is not a Board of Directors position.
- Secretary
• Records and maintains minutes of meetings.
- Treasurer
• Maintains checkbook.
• Makes deposits and disbursements.
• Gives monthly report of income and expenses.
• Makes payments for purchases approved by committee and/or President.
Policies and Procedures
- Open to all Brandywine Condominium Association residents.
-Directs proposed activities to a sub-committee of the Activities Committee
for development.
- Chairpersons of social activities are to remit 10% of an event's net
profit to the Activities Treasurer within ten (10) days after the activity
has occurred. These monies are used for activity expenses at the discretion
of the Activities Committee.
-Activities that meet regularly and/or frequently and consume materials
and supplies shall have the cost of those activities borne by the participants,
i.e., painting, jewelry making, cards, etc.
-New clubs or specialized groups may be recognized by developing a set
of by-laws or organizational guidelines and submitting them to the Activities
Committee.
-Yearly calendar is developed at the end of the prior year to avoid conflict
of dates and duplication of activities.
-Meetings are held monthly, as needed.
-Within budgetary constraints, either provide or arrange for supplies
necessary for those activities.
-Provide suggestions for new activities to be taken up and discussed.
- Meets the first Monday of the month.
Committee Members - 2023
Donna Johnson – Chairperson
MJ Peters – Secretary
Connie Myers – Treasurer
Advisory Council
Purpose:
-To provide advice and direction to the activities committee regarding
current concerns of the community and event design and outcomes.
-To review new activities – when to schedule, how to implement and
feasibility of event/activity.
Structure:
-The composition of the Council are the major, individual committee chairs
(e.g., Bingo, Bocce, Men’s Club, Pickle Ball Club, Library, Past
President).
- Meets monthly, on the third Monday of the month.
Association address
Brandywine Condominium Association
1398 S. Brandywine Circle
Fort Myers, FL 33919
Phone: 239-481-2326
Fax: 239-481-0744
E-Mail: brandywinecondo@embarqmail.com