Brandywine Condominium Association

MINUTES OF THE DOCUMENTS & POLICY COMMITTEE MEETING

FEBRUARY 7, 2008

Doris Buck, Chairman, called the meeting to order at 1:04 pm.

Committee members present were Doris Buck and Gail Roth. Also present were Mike True and Bob Alger and five unit owners.

ROLL CALL/NOTICE OF MEETING: It was announced the meeting was properly noticed and a quorum was present.

REVIEW EXISTING POLICIES: The Committee continued reviewing and updating existing policies that have been determined to be Operating Procedures. There are twenty one (21) operating procedures, of these the committee determined that four come under the purview of the Buildings and Grounds committee and three are under the purview of the Activities committee. These seven policies will be forwarded to the appropriate committee for review and update. The policy for “Filing/Handling a Complaint” and “ Policy for Limiting Outside Ornaments” will be added to the “Eliminated” list for 2008. By proper motion of Gail Roth all changes to the reviewed policies were unanimously approved. The committee is continuing to work on the “Competitive Pricing....” policy with the Finance, Buildings and Grounds and others to develop a procurement process for Brandywine. Further research is required before a new policy can be adopted. With proper motion by Mrs. Buck it was unanimously approved to recommend the Board approve that the policies:

1. All “Operating Procedures” (OP’s) listed be removed from the current policies in the unit owner Blue Book and be established in the Administration Office as Operating Procedures. The full text of these Operating Procedures will be available in the Office for review by the residents and the list of “Operating Procedures” will be added to Current Policies in the Blue Book.

2. The list of “Eliminated” policies be deleted from current policies in the Blue Book as they are redundant in other official documents.

ADJOURNMENT: There being no further business to be brought before the Committee, the meeting was adjourned at 2:13 pm.

Association address

Brandywine Condominium Association
1398 S. Brandywine Circle
Fort Myers, FL 33919

Phone: 239-481-2326
Fax: 239-481-0744
E-Mail: brandywinecondo@embarqmail.com